Eastern Property Holdings Limited (EPH) Notice of Annual General Meeting to be held on 16 June 2020 - Seite 2
5) Re-Election of Deloitte AG as Auditor for a period of one year
The Board of Directors proposes the re-election of Deloitte AG, Zurich, Switzerland as the auditors of the Company for a period of one year and to authorise the Board of Directors of the Company to fix their remuneration.
6) Re-election of Gustav Stenbolt as member of the Board of Directors of Eastern Property Holdings Ltd. to hold office until the close of the Annual General Meeting of the Company in 2023 (or any adjournment thereof)
The Board of Directors proposes the re-election of Mr. Gustav Stenbolt, as member of the Board of Directors until the close of the Annual General Meeting of the Company in 2023 (or any adjournment thereof).
7) Miscellaneous
Exclusion of any physical participation in the general meeting
As mentioned on the first page of this notice, the Board of Directors has decided to exclude physical presence of minority shareholders at the Annual General Meeting. Voting rights may only be exercised through the independent representative in writing.
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How to exercise voting rights
In order to exercise their voting rights, shareholders must be entered into the shareholders register as of the close of business on the Record Date of 25 May 2020. The shareholder register is maintained and administered by Computershare Schweiz AG, Baslerstrasse 90, CH-4600 Olten, Switzerland.
Shareholders who wish to exercise their rights must first contact Computershare Schweiz AG, General Meetings Team, P +41 62 205 77 50, Baslerstrasse 90, Postfach, 4601 Olten, Schweiz; generalversammlung@computershare.ch in order to obtain a proxy (the "Proxy").
Shareholders must submit their votes in advance by signing and sending the Proxy to the attention of Sele Frommelt & Partner Rechtsanwälte in its capacity as independent representative (the "Independent Representative"), at the following address: Sele Frommelt & Partner Rechtsanwälte AG, Postfach 1617, Meierhofstrasse 5, FL-9490 Vaduz, Fürstentum Liechtenstein, Tel.: +423–237 11 55, Fax: +423–232 00 06. The Proxy must be received by the Independent Representative no later than Friday, 12th June 2020. By returning the signed proxy directly to the Independent Representative, the shareholders authorize the Independent Representative to vote in favour of the proposals of the Board of Directors unless otherwise specified in written instructions in the “Instructions to the independent proxy”.
There will be no speeches by the Chairman of the Board of Directors, the representative of the Chairman of the Board of Directors or the management, nor will there be a webcast of the General Meeting. Only the major shareholders and the Independent Representative acting on behalf of the shareholders will be able to vote on the proposals of the Board of Directors.
The Board of Directors of Eastern Property Holdings Limited
13 May 2020
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