Romanian Red Cross Automates Reporting of Vital Support for Ukrainian Refugees with UiPath - Seite 2

From pencil to paper to using software robots
To move from manual reporting to an automated and streamlined process, the RRC was supported by a team of UiPath citizen developers to map, streamline, and ready the reporting process for automation.

The first software robot deployed at RRC was tasked with generating reporting templates for each of the 47 regional RRC centers at regular intervals, while ensuring that they correspond to the global reporting needs of the RRC. A second software robot was trained to collect reports from each regional center and centralize the data in one master report. The software robots have significantly reduced the amount of manual input and have allowed RRC to dedicate attention to supporting those affected by the humanitarian crisis.

Automation delivers faster direct aid
After deploying UiPath, RRC staff was able to source reliable data at speed, supporting the organization's internal and external reporting needs, enabling decision-making processes, and enhancing its fundraising capabilities. The RRC reported the following business outcomes:

• Increased data accuracy and reliability: Automation has helped eliminate human error and provided staff throughout the RRC’s regional centers with a streamlined and standard template for reporting.
• Significantly reduced time spent on reporting: Time spent by the project manager centralizing data for external reporting to DSU dropped from 8-12 hours to 30 minutes per report.
• Fast access to consolidated data to support decision-making: Availability of consolidated data supported RRC’s leadership’s decision-making process and fostered collaboration with the International Federation of Red Cross and Red Crescent Societies (IFRC) and the International Committee of the Red Cross (ICRC), currently on a mission to Romania.
• Enhanced transparency and credibility: Access to reliable and recent centralized data, which could be shared with potential donors in real time, boosted the RRC’s fundraising efforts to the benefit of Ukrainian refugees.
• Better measurement and visibility over volunteers’ time: The automated reporting process became a framework for the RRC to quantify the time spent by volunteers on tasks.

“Thanks to our partnership with UiPath, we were able to provide standardized reporting across our regional centers and provide more up-to-date information to key stakeholders. Our staff was empowered to dedicate more time to vital work in helping refugees than using pen and paper to track donations,” continued Lefter.