AS Tallinna Vesi notice to convene the Annual General Meeting of Shareholders - Seite 3

Requesting information from the Management Board and background information
After the agenda items of the General Meeting, including any additional items, have been discussed, the shareholders may inquire information about the Company’s activities from the Management Board in accordance with the procedure published on the Company’s website at www.tallinnavesi.ee. Shareholders have the right to request information from the Company’s Management Board also by e-mail by sending their questions before the General Meeting by 17:00 (UTC+3) on 31 May 2023 at the latest. Background information about the agenda (incl. the notice to convene the General Meeting), the 2022 Annual Report of the Company, the Supervisory Council report, the Auditor’s report, the proposal for distribution of profit, reasonings regarding agenda items along with respective draft resolutions, as well as any other information and documents subject to disclosure under legal acts, and other important information regarding the agenda, are available on the Company’s website at www.tallinnavesi.ee. The website also provides an overview of documents that the shareholders are required to take along in order to be able to participate in the General Meeting (either in person or by proxy) and information provided in § 294¹ of the Commercial Code.
The Company’s 2022 Annual Report and the Auditor’s report are also available on Nasdaq Baltic’s website at http://www.nasdaqbaltic.com.

Please send the questions regarding the Annual General Meeting of Shareholders, its agenda, electronic voting or the appointment of a shareholder representative to Ms Maria Tiidus, Head of Communications of the Company ([e-mail], telephone: [phone]). The questions, answers and minutes of the General Meeting will be published on the Company’s website. Written notices of appointing shareholder representatives or notices of withdrawal of authorizations of representatives can also be sent to the above e-mail address no later than during the business day preceding the General Meeting, i.e., 17:00 (UTC+3) on 31 May 2023 at the latest.

Appointing a proxy
We ask everybody, who are going to appoint a proxy for themselves, inform us about their intent by 17:00 (UTC+3) on 31 May 2023 at the latest and e-mail the digitally signed proxies to [e-mail]. In the absence of the opportunity of a digital signature, we ask a copy of the proxy to be e-mailed to [e-mail] and the original proxy to be sent by post to the Company at: Ädala 10, 10614 Tallinn, Estonia by 17:00 (UTC+3) on 31 May 2023 at the latest. The proxy form is available on the Company’s website “Investor->Shareholders Meeting->01.05.2023->Identification documents required for attending the General Meeting”.